The South Georgia Conference does not ask for pre-registration for the annual session. Clergy members of the annual conference (defined in Paragraph 369 of the Book of Discipline) will have credentials prepared to receive at the registration desk. Lay members of the annual conference must be entered into the local church dashboard in order to have credentials prepared to receive at the registration desk. The deadline for delegates to be entered into the dashboard is Monday, May 2.
Upon arrival in Columbus on June 5, members will visit the registration area to receive voting credentials and name badge, mark attendance, verify contact information, and receive any additional instructions or information. Any member wishing to participate in the business of the conference session must be registered and have on a visible name badge. Please contact your district office if you have questions about the registration process.
The registration fee for all pastors and lay members to Annual Conference is $20. Retired clergy not serving a church are exempt from this fee. You will pay when you register at Annual Conference.
Expenses / Per diem
Clergy and lay delegates who represent a local church shall have their expenses (including registration) paid by the local church (this includes retired clergy who are serving a church). Lay delegates who represent an organization and extension ministers shall have their expenses paid by the organization they represent. Retired clergy not under appointment and clergy on disability shall receive a per diem of $65 per day for each day attended. Lay members who do not represent a local church or conference organization shall receive a per diem on the same basis. Retired local pastors who are not serving a church do not retain their clergy status according to the Book of Discipline, and so do not qualify for a per diem.
Has There Been a Change your in Lay Member?
There is one lay member per appointed clergy per charge. If there has been a change in the lay member(s) representing your charge, please make sure to share the change with Meredyth Earnest at firstname.lastname@example.org or let your district office know. The alternate lay member must be the elected alternate chosen by your charge conference. Lay members should be entered into the church dashboard no later than May 1, 2022. Only credentialed delegates will be able to vote at the session.
Voting Rights, Who’s a voting member?
Below is a description of who can be lay or clergy members of the annual conference and vote. Your official name tag, which you will receive at registration, will let the tellers know of your eligibility to vote.
Lay Members of the Annual Conference: Lay membership for the Annual Conference session shall be composed of: the Lay Members elected by their charges, at-large delegates of the district selected by their district superintendent, the Conference Lay Leader, Conference President of United Methodist Men, Conference President of United Methodist Women, Conference President of the Council on Youth Ministries, Lay Delegates to General and Jurisdictional Conference, Diaconal Ministers, Lay Staff of the Conference, Representatives of Campus Ministries and Wesley Foundations, Lay Chairpersons of Conference Committees, Commissions, Councils, Teams or Boards, District Lay Leaders, District Presidents of United Methodist Men, District Presidents of United Methodist Women, District Presidents of United Methodist Youth, and one youth and one young adult by each District.
Clergy members of the Annual Conference: Clergy membership for the Annual Conference session shall be composed of: Full Elders, Full Deacons, Associate Members, Provisional Elders, Provisional Deacons, Full-time Local Pastors, Part-time Local Pastors, Retired Elders, Retired Deacons, Retired Associate Members, and Retired Provisional Members who retired before 2013. The Discipline also allows for Retired Local Pastors who have been serving under appointment leading up to Annual Conference to serve as clergy delegates and vote.
Voting membership for the Clergy session shall be composed of: All clergy members of the Annual Conference and the lay members of the Board of Ordained Ministry (BOM) may attend the Clergy Session. However, only ordained clergy in full connection and lay members of the BOM may vote at the Clergy Session.