Annual Conference Session 2019


2019 Annual Conference Session | Columbus, GA | June 2-5

ding Forth Service on Wednesday, June 5. A more detailed schedule will be posted on the conference website in the coming weeks.

Sunday, June 2, 2019
2:30 PM    Registration Opens
6:30 PM    Opening Worship Service, Convention Center
7:45 PM    Laity Orientation & Clergy Session, Convention Center
8:45 PM    Receptions hosted by Laity/Clergy for Candidates for GC2020 Delegation

Monday, June 3, 2019
 8:30 AM    Business Session
11:00 AM    Golden Anniversary/Retiree Recognition
12:00 PM    Lunch
 1:00 PM    Gathering of Family & Friends of Deceased Servants, St. Luke UMC
 2:00 PM    Memorial Service, St. Luke UMC
 3:30 PM    Business Session
 5:45 PM    Methodist Home Barbecue, St. Luke UMC
 7:30 PM    Ordination/Commissioning Service, St. Luke UMC
 8:45 PM    Ordination/Commissioning Reception, St. Luke UMC

Tuesday, June 4, 2019
 8:30 AM    Business Session (Clergy Voting for General Conference Delegates)
12:00 PM   Lunch
 2:00 PM    Business Session (Laity Voting for General Conference Delegates)
 5:45 PM    Dinner Break

Wednesday, June 5, 2019
 8:30 AM    Business Session
11:45 AM    Fixing the Appointments/Sending Forth
12:45 PM    Adjournment

If you have a group that would like to plan a banquet or special event, contact Lisa Marie Ming at or 706-256-1017. Click here for a list of special events already planned.

Display spaces are available to groups and agencies related to the South Georgia Conference. Other non-UM agencies and vendors also have the opportunity to set up displays. Please see the display policy for those prices and conditions. The display policy, as well as the registration form to reserve booth space, can be found at Reservations for the space must be made by the May 1 deadline prior to the conference.

The registration fee for all pastors and lay members to Annual Conference is $20. Retired clergy not serving a church are exempt from this fee. You will pay when you register at Annual Conference.    

Expenses / Per diem  
Clergy and lay delegates who represent a local church shall have their expenses (including registration) paid by the local church (this includes retired clergy who are serving a church). Lay delegates who represent an organization and extension ministers shall have their expenses paid by the organization they represent. Retired clergy not under appointment and clergy on disability shall receive a per diem of $65 per day for each day attended. Lay members who do not represent a local church or conference organization shall receive a per diem on the same basis. Retired local pastors who are not serving a church do not retain their clergy status according to the Book of Discipline, and so do not qualify for a per diem.

Change in Lay Member
If there has been a change in the lay member representing your local church/charge, please make sure to pass this information onto the correct person. To let us know of the change, please log in to your church dashboard,, and make the change in the "My Church's Leaders" section. Please share the change with your district office as well.

Columbus Logistics

Valley Hospitality in Columbus has secured over 600 rooms for our event. All of the hotels on the list will be providing shuttle service to the Convention & Trade Center. Rooms must be booked by May 1 to receive the discounted price. Valley Hospitality has created a website just for South Georgia Conference United Methodists to make booking your hotel easy and streamlined. For those who prefer to make reservations over the phone, they have provided the phone number for each hotel on the website. Click here to view the list of hotels.

Childcare for infants through 5th-grade students will be provided by St. Luke UMC (1104 2nd Ave), located just blocks from the Convention Center, during this year’s Annual Conference Session. Pre-registration for all childcare is REQUIRED. Deadline to register is Friday, April 12, 2019, so we know how to plan for crafts, materials, snacks, and lunch as well as to ensure our staffing is Safe Sanctuaries compliant. For all the details and to register, visit or contact Hope Sims at

Elections Process

This year we will elect those who will serve as clergy and lay members of our conference's delegation to General and Jurisdictional Conferences. These individuals are servants who are elected to represent our annual conference in meetings and gatherings beyond the boundaries of the conference. Those elected will represent us for the coming four years (2020-2024). If you are interested in serving as a member of the delegation, you now have the opportunity to declare your interest.

Communications & Questions  

Receiving the Communications Needed for the 2019 Annual Conference Session
As a delegate to Annual Conference, you will receive several important communications leading up to Annual Conference. The purpose of these communications is to inform you of the matters you need to know about the ministry of the church, its organization, and any decisions you will be asked to make during the conference session.

Most of the business items for the conference session are contained in the Book of Recommendations and Reports (BOR). Inside the BOR you'll find a complete conference agenda, driving and parking information, helpful annual conference information, detailed reports from conference ministries, pension and benefits recommendations, conference budgets, and much more. One of the purposes of the BOR is to allow you to read the recommendations and reports before you come to conference.

In May, the BOR will be made available in two ways. It will be made available for download as a PDF file at no cost, in its entirety or in sections, on our conference website (, and disseminated through other electronic means. You will also be able to purchase a professionally bound printed copy for around $5.00 plus shipping through Ordering information will be provided when the BOR is ready. The Book of Recommendations will not be mailed nor will printed copies be available at the Annual Conference session. If you prefer a printed copy versus a digital download, you must print it at church, at home, or purchase one through

Please continue to visit often as we approach annual conference. Some reports that do not make the BOR publication deadline will only be available on the website. These reports will be important to have during the Annual Conference session.

Prior to arriving in Columbus, please download onto your digital device or print all the materials you want to have with you during the Annual Conference session.

For questions regarding the business of Annual Conference, please contact Dr. Nita Crump at For questions regarding local arrangements, please contact Maggie Roberson at or 706-327-4343. For general inquiries, contact Kelly Roberson at 

Social Media for the 2019 Annual Conference
Twitter: / #sgaumc 
Instagram: #sgaumc

What is Annual Conference?

Each year—traditionally in June for the South Georgia Conference—all clergy members and an equal number of lay members selected from the local churches attend their conference’s Annual Conference session and meet together to worship, fellowship, and conduct the business of the conference, which may last 3-5 days. During these sessions, members of the conference hear reports of past and ongoing work; adopt future goals, programs and budgets; ordain clergy members as deacons and elders; and elect delegates to Jurisdictional and General Conferences (every 4 years). The bishop presides over these meetings.


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