Charge Conference Forms

**View a Charge Conference Overview Webinar by Dr. Derek McAleer, Director of Administrative Services.

Click here to download the slides to go with the webinar.

Section 1 - Church Dashboard - Leadership List & Compensation Report

INSTRUCTIONS: Click here for instructions on how to use the Church Dashboard.

Each church will login to their church dashboard to complete the following:

Church Lay Leadership List. Each pastor will present a full, printed slate of nominations to the charge conference for election. A printed copy of this list should be submitted to the District Superintendent for District records.
Pastor(s) Compensation Report. Please note: This year we are returning to a single compensation form (no more Parts 1 & 2). The compensation report will close December 4.
Health insurance elections will no longer be reported on the Compensation form. The Administrative Services office will gather our data from online sources once Open Enrollment ends. PASTORS MUST SHARE THEIR HEALTH ELECTIONS CONFIRMATION FORM WITH THEIR TREASURER so that the treasurer knows what to withhold.
Pastors who want the same pension as last year still need to enter it on their Compensation Form. The form resets to 1% each year.
Pastors who are retired or have formally waived out of pension MUST set the pension back to zero. It is pre-set at 1%, and a pastor who has opted out of pension or is retired needs to re-set it to zero.
Local Church Information

If you have misplaced your Username and Password for your church's dashboard, click on the link in the dashboard page that says "need help logging in?" or contact your District Office. One Username and Password is assigned to EACH church in the annual conference.

Section 2 - Forms for the Local Church

Please note: Once completed these forms will be ready to print and place in your charge conference packet. However, depending on your software, the PDF Forms may not save the information entered. Adobe Acrobat Reader is required to view and download PDF forms.

1. Charge Conference Minutes (Two Formats Available - Choose One)
     a)      (PDF)
      b)     (MS Word)

2. Trustees Report (Two Formats Available - Choose One)
Please note: We recommend filling this out in the Word version so that you can save it on your computer and update it each year without having to retype the same information each year.
      a)      (PDF)
      b)      (MS Word)

This is a good time to make sure you have adequate insurance. GCFA has provided Minimum Insurance

Requirements, which you can download here.

If you need the Accessibility Audit form, you can download it here:

a) (PDF)
b) (MS Word)

Annual Parsonage Review Report (Two Formats Available)

a) (PDF)
b) (MS Word)

3. Safe Sanctuaries Report to the Charge Conference
      a) Fillable PDF Form

4. Finance Committee Report - There are two ways to satisfy the requirement for a Finance Committee Report to the Charge Conference. You may select one or more of the following report formats:
      a)      You may submit the most recent copy of the detailed financial report given to the Administrative Board/Church Council.
      b)      You may use the Finance Committee Report form provided below. Please choose your desired format:
  (PDF), (MS Word)
c) You may also wish to use the Fund Balance Report as part of your report in January when it is time for your annual audit. (PDF), (MS Word)

5. Lay Servant Ministries Report Forms
a) Lay Speaker PDF Form

b) Certified Lay Servant PDF Form

c) Certified Lay Minister PDF Form

Please note: The Lay Leadership List will be completed through the Church Dashboard found in Section 1 above. PLEASE provide emails for new leaders, and check that emails for existing leaders are current.

Section 3 - Forms for Clergy

1. Report of Pastor (Two Formats Available - Choose One)
a) (Fillable PDF Form )
b) (MS Word)

2. Continuing Education Worksheet (Two Formats Available - Choose One)
a) Fillable PDF Form
b) MS Word Format

3. Housing Allowance - If Needed (Two Formats Available - Choose One)
a) Fillable PDF Form
b) MS Word Format

4. Accountable Reimbursement Policy - If Needed (Two Formats Available - Choose One)
a) Fillable PDF Form
b) MS Word Format

Please note: The Pastors Compensation Form will be completed through the Church Dashboard found in Section 1 above.

Section 4 - Forms for Clergy Associated with Your Church

1. Report of Deacons in Full Connection (Fillable PDF Form) (MS Word Format)

2. Report of Diaconal Ministers (Fillable PDF Form)

3. Retired Clergy Report to Charge Conference (Fillable PDF Form)

4. Extension Clergy Report to Charge Conference

a) Fillable PDF Form
b) MS Word Format

Section 5 - Conference Agencies/Ministries Gathering Information from the Local Church

The following agencies/ministries of our Conference would like your help in capturing some information as they actively seek ways to further the Kingdom of God. Please note the following links will take you away from the conference website.

1. Georgia UMCommission Higher Education & Collegiate Ministry

The Georgia UMCommission Higher Education & Collegiate Ministry would like your assistance in gathering the names of the college students in your local church. The names you supply help the Commission and Campus Ministers reach out to and connect with your students on our college campuses across the state of Georgia. If you have questions or need assistance with this form, please contact the Commission at 770-854-7283.
-- Georgia UMCommission Higher Education & Collegiate Ministry Form - College Students

2. Vashti Advocate

The Vashti Center for Children and Families appreciates those who keep our mission connected with your congregation so they may share in Vashti Center’s ministry—be it through prayer, love offerings, or mission work. Knowing you are with us in spirit as we labor to bring healing to wounded kids means the world to us. If you have questions or need assistance with this form, please contact Susan O'Neal at susano@vashti.org or (229) 226-4634 ext 142.
--Vashti Advocate Form

3. Methodist Home Champion

The Methodist Home for Children and Youth would like for each local church to select a Champion who could help them tell the story of the ministry of The Children's Home in your local church. If you have questions or need assistance with this form, please contact Dr. Bob Moon at Bob.Moon@themethodisthome.org or 478-751-2848.
--Methodist Home Champion Form

4. Magnolia Manor Advocate

Magnolia Manor Manor would like for each local church to select an Advocate who could help them spread the word about the ministry of Magnolia Manor. If you have questions or need assistance with the form, please contact Rev. Henry Bass at 229-931-5925.
--Magnolia Manor Advocate Form

5. Wesley Glen Advocate

Advocates are an important link for churches to stay informed about news and upcoming events at Wesley Glen Ministries. Please name a Wesley Glen Advocate for your church or charge. Contact Vanda Asbell for more information (vasbell @wesleyglen.org; 478-471-3711).

--Wesley Glen Advocate Form (pdf)
--Wesley Glen Advocate Form (Word)

Forms