First time filling out Charge Conference forms or need a refresher? View a Charge Conference Overview Webinar by Dr. Derek McAleer, Director of Administrative Services. Click here to download the slides to go with the webinar.
Each church will login to their church dashboard to complete the following:
If you have misplaced your Username and Password for your church's dashboard, click on the link in the dashboard page that says "need help logging in?" or contact your District Office. One Username and Password is assigned to EACH church in the annual conference.
Please note: Once completed these forms will be ready to print and place in your charge conference packet. However, depending on your software, the PDF Forms may not save the information entered. The free Adobe Acrobat Reader is required to view and download PDF forms.
1. Charge Conference Minutes (Two Formats Available - Choose One)
b) (MS Word)
2. Trustees Report (Two Formats Available - Choose One)
Please note: We recommend filling this out in the Word version so that you can save it on your computer and update it each year without having to retype the same information each year.
b) (MS Word)
This is a good time to make sure you have adequate insurance. GCFA has provided Minimum Insurance
Requirements, which you can download here.
If you need the Accessibility Audit form, you can download it here:
Annual Parsonage Review Report (Two Formats Available)
3. Safe Sanctuaries Local Church Accountability Form
a) Fillable PDF Form
4. Finance Committee Report - There are two ways to satisfy the requirement for a Finance Committee Report to the Charge Conference. You may select one or more of the following report formats:
a) You may submit the most recent copy of the detailed financial report given to the Administrative Board/Church Council.
b) You may use the Finance Committee Report form provided below. Please choose your desired format:
(PDF), (MS Word)
c) You may also wish to use the Fund Balance Report as part of your report in January when it is time for your annual audit. (PDF), (MS Word)
5. Lay Servant Ministries Report Forms
a) Certified Lay Servant PDF Form
b) Certified Lay Minister PDF Form
Please note: The Lay Leadership List will be completed through the Church Dashboard found in Section 1 above. PLEASE provide emails for new leaders, and check that emails for existing leaders are current.
Please note: The Pastors Compensation Form will be completed through the Church Dashboard found in Section 1 above.
1. Report of Deacons in Full Connection (Fillable PDF Form)
2. Report of Diaconal Ministers (PDF Form)
3. Retired Clergy Report to Charge Conference (Fillable PDF Form)
4. Extension Clergy Report to Charge Conference
The following agencies/ministries of our Conference would like your help in capturing some information as they actively seek ways to further the Kingdom of God. Please note the following links will take you away from the conference website.
1. Georgia UMCommission Higher Education & Collegiate Ministry
The Georgia UMCommission Higher Education & Collegiate Ministry would like your assistance in gathering the names of the college students in your local church. The names you supply help the Commission and Campus Ministers reach out to and connect with your students on our college campuses across the state of Georgia. If you have questions or need assistance with this form, please contact the Commission at 770-854-7283.
-- Georgia UMCommission Higher Education & Collegiate Ministry Form - College Students
2. Vashti Advocate
The Vashti Center for Children and Families appreciates those who keep our mission connected with your congregation so they may share in Vashti Center’s ministry—be it through prayer, love offerings, or mission work. Knowing you are with us in spirit as we labor to bring healing to wounded kids means the world to us. If you have questions or need assistance with this form, please contact Rev. Amanda Messer at email@example.com or (229) 226-4634 ext. 101.
--Vashti Advocate Form
3. Methodist Home Church Relations
The Methodist Home for Children and Youth invites each local church to reach out at any time when in need of a speaker for Sunday services, Wednesday night suppers or other meetings. They are excited to come share the story of the ministry of The Children's Home in your local church. To inquire or request a speaker, please contact Rev. Lynn Meadows-White at Lynn.MeadowsWhite@
4. Magnolia Manor Advocate
Magnolia Manor Manor would like for each local church to select an Advocate who could help them spread the word about the ministry of Magnolia Manor. If you have questions or need assistance with the form, please contact Chealsea Cromer at firstname.lastname@example.org or 229-931-5934.
--Magnolia Manor Advocate Form
5. Wesley Glen Advocate
Advocates are an important link for churches to stay informed about news and upcoming events at Wesley Glen Ministries. Please name a Wesley Glen Advocate for your church or charge. Contact Vanda Asbell for more information (email@example.com; 478-471-3711).
--Wesley Glen Advocate Form (pdf)