Clergy Resources

Clergy Online Portal

The South Georgia Conference Office of Communications, in partnership with United Methodist Communications, has created a digital space just for clergy where resources have been provided to both inform you and help you communicate with your local congregation about the 2019 special session of General Conference. We are using a platform through Moodle.


This space is also designed for you to have conversations with one another. We invite you to share in the discussion boards things you have found helpful or lessons you have learned as you discuss the called General Conference Session and the Way Forward plans with your congregation. The beauty of the connection is that we can learn from each other. Please note this it is not a space to debate, and we ask that you be respectful.

The platform will be updated continuously as new information becomes available. You will be able to log in to the course after creating a username and password (if you do not already have an account with United Methodist Communications). Once you are signed in:


  • click on the home button in the top left corner of the training portal

  • scroll down to the “my courses” section

  • click on the “SGAUMC: General Conference 2019 Resources” course


If you have questions, please feel free to contact Kelly Roberson at  

Speaking with the Media


A 16 minute video can be found on the clergy portal that covers the following information:

  • Responding quickly when the media is at your door
  • Creating an immediate communications strategy
  • Developing clear communications goals and messages to support them
  • Reducing the chances of being misquoted or taken out-of-context
  • Download notes from the video
  • Download talking points for speaking with the media
  • If you need assistance, please contact Kelly Roberson at 912-270-6172 or 


Your 2019 Special Session of the General Conference communications tool kit

By Jeremy Steele*, adapted for the South Georgia Annual Conference


As the 2019 Special Session of the General Conference approaches, churches are presented with unique communication opportunities with their members. This may feel like an overwhelming job to some, but there are a number of resources available to help you cover topics ranging from the structure of the church to details of what happens during the three-day legislative meeting.


Communicating about the structure of the church

As you begin talking about General Conference, some members will need a refresher on the structure of the church. This foundational knowledge equips them to better understand what General Conference is and how its work functions within the denomination. It's also important to explore why it is meeting in February and focusing on one topic outside of the normal quadrennial multi-issue session.


Gathered for Mission, Structured to Serve: A General Conference Primer offers a short introductory guide about what General Conference is, how it works and who participates.


The best place to learn more about the structure of The United Methodist Church is the church's official website. United Methodist Church Training is also offering a free online course, Exploring General Conference, through March 1.


In the clergy portal, there are videos you can access from Rev. Gary Graves, secretary of the General Conference, and Sara Hotchkiss, business manager of the General Conference, that focus on why we are having a special called General Conference; what makes this General Conference different; and basic rules of operation, legislative committees and voting.


Communicating the purpose of the Special Session

United Methodist Communications has produced a detailed Special Session Q&A page answering everything from why the conference was called to what the bishops do at General Conference.


Communicating the content of General Conference

The most critical task you face is explaining its main purpose: to receive and act on a report from the Commission on a Way Forward that examined paragraphs in The Book of Discipline concerning human sexuality and explored options to strengthen the unity of the church. (Summaries of the Way Forward Commission Report and the Finding a Way Forward handbook will help you introduce the work of the Commission on a Way Forward and the plans put forth.) You may find this overview of the three plans provided courtesy of the Great Plains Conference helpful.


The key to communicating this effectively is to be clear without fostering anxiety. We all need a safe space to consider and process the important work of this special session of the General Conference.


The Judicial Council has ruled that General Conference is "limited to receiving and acting upon a report from the Council of Bishops based on the recommendations of the Way Forward." The work of the commission has been received and translated for download into the official languages of the General Conference.


In addition to that report, petitions have been submitted that outline other plans and related pieces of legislation. All of the petitions received by the deadline have been published in the Advanced Edition of the Daily Christian Advocate, which can be downloaded or read in its entirety online.The General Conference Committee on Reference has determined that 78 petitions submitted for consideration by the 2019 General Conference are in harmony with the purpose of the special session to be held February 23-26, 2019 in St. Louis, Missouri.


Sharing insightful videos

During the district meetings this fall, Bishop Bryan shared a video narrated by Debbie Hudgins, lay person from White Bluff UMC in Savannah, where she outlined the three plans - Connectional Conference, One Church, and Traditional. You may find this video helpful in explaining the three plans with your leadership and/or congregation.


Bishop Bryan has released several other videos you may find helpful. One is a video about the March 9 information session; the other is an overview of the Task Force he has appointed to help discern ways the conference might respond to the decisions made at General Conference.


In its efforts to inform The United Methodist Church on its processes and work, the Commission on a Way Forward released a number of video resources that document the experiences, hopes, dreams, concerns, approach and learnings of the 32-member Commission. Links to the videos originally shared on June 20th, June 26th and July 5th can be found on the denomination's main website.


Engaging in the conversation

There have been, and will continue to be, many voices in conversation around the work of the Special Session. Engaging in that conversation is healthy, but it is also important to give members the tools they need to evaluate news sources and understand who has authority to speak for The United Methodist Church.


To be clear, General Conference is the primary legislative body of The United Methodist Church. It is the only body that officially speaks for the church. Everything else is commentary on the work of the General Conference.


As a primer for Special Session of the General Conference conversations, you might consider showing selections of the Seeing a Way Forward video series produced by United Methodist News. The series features bishops, church leaders and members offering their perspectives on the work of the Commission on a Way Forward and the upcoming assembly.


In addition to clarifying who speaks for the church and sharing the video series, Discipleship Ministries has a useful Courageous Conversations resource that provides structure for deep conversations and introduces a safe method for discussing difficult or divisive topics. Similarly, United Methodist Communications has aggregated conversation models from agencies and annual conferences that will help you through difficult conversations.


Keeping informed during the conference

Once General Conference begins, you can use a host of tools to stay current on what has transpired without being there in person.


Since the work of the General Conference will be done as a single group rather than breaking into the typical legislative subcommittees, the event will be streamed by United Methodist Communications in its entirety - beginning with worship on Saturday, Feb. 23 at 10 a.m. EST and adjourning at 7:30 p.m. EST on Tuesday, Feb. 26. That livestream will be available online in both English and French.


The South Georgia Office of Communications will be on-site, sharing daily videos and news updates via the conference website and social media channels.


United Methodist News will also provide news both online and in its Daily and Weekly Digest e-newsletters.

Ask the UMC will continue to field questions during the Special Session.


Other helpful tools

  • Clergy Resource Portal: The South Georgia Conference Office of Communications, in partnership with United Methodist Communications, has created a digital space just for clergy where resources have been provided to both inform you and help you communicate with your local congregation about the 2019 special session of General Conference. This space is also designed for you to have conversations with one another.

  • Wespath FAQs: The Commission on a Way Forward sought additional expertise from Wespath regarding the potential pension impacts of the Commission’s three proposals to the 2019 Special General Conference. Wespath provided information and analysis about how various scenarios under consideration might impact clergy pensions (U.S. plans), as well as related effects on local churches and annual conferences. Wespath provided detailed analyses in “Appendix 4 – Wespath Resource to the Commission’s Report,” (pages 157-163 of the Advance Daily Christian Advocate). The FAQs provide on this site provide additional information.

Whichever tools you use, we hope everyone will continue to pray for the work of the General Conference and the ongoing mission of The United Methodist Church as we seek to make disciples of Jesus Christ for the transformation of the world.


*Thanks to Jeremy Steele, teaching pastor at Christ UMC in Mobile, Alabama, for curating this list. The South Georgia Conference Communications Team has added resources specific to South Georgia to help you communicate with your members about the 2019 Called Special Session of General Conference.

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