In mid-January, a milestone data synchronization was completed between two South Georgia Conference database systems, Brick River and Mission Connect.
For the first time, the Administrative Services office’s accounting database, hosted by Mission Connect, and the South Georgia Conference’s centralized database, hosted by Brick River, are now synced to allow for sharing of apportionment data within the systems. Apportionment data will be synced on the evening of the 15th of each month, allowing time for the monthly “close of books.”
This synchronization allows for more streamlined reporting and the ability for churches to view their apportionment data within their church dashboard, a central communication hub used by the church, district, and conference. The church dashboard houses key information, reports, forms, and resources for local churches.
“We continue to improve our communication with local churches and pastors,” said Dr. Derek McAleer, Director of Administrative Services. “Having this information online will make it easy for church treasurers, finance committees, and pastors to get current numbers when they need them – even during a nighttime committee meeting.”
Currently, churches can view their year-end apportionment data in their dashboard. Beginning in February there will be a monthly synchronization between the two systems to show apportionment tracking in real time. Each January will allow for a year-end view.
“Our goal is to continue to find and build tools that enhance the ministry of the local church,” said Meredyth Earnest, Conference Data Specialist. “By listening to the needs of the local churches we felt that having this apportionment data located directly in the dashboard – where other key tools such as monthly discipleship forms and lay leadership lists are located – would be helpful. The ability to have this data synced into the Brick River system will also allow it to pre-populate the 2017 Cabinet Information Reports, eliminating the need for clergy to hand enter that set of data.
“As we continue to make progress in our data management services, we look forward to this being yet another step toward streamlining district and conference reporting. This process is only made possible by the partnership of Dr. Derek McAleer and his team in the Administrative Services office and many thanks go to them.”
The move to the centralized data management system encourages each ministry department to collaborate within the system, said Assistant to the Bishop for Connectional Ministries Rev. Denise Walton.
“These ministry partnerships result in an efficient use of resources and improved accessibility to local churches,” she said.