2021 Annual Conference: Recap, Clergy Appointments, AC Videos, Worship Service Videos

FAQs for the 2021 Virtual Annual Conference Session


**Please note: Voter IDs and the link to the Annual Conference Session were emailed on June 2.**

If you did not receive an email, please contact your district office.


GNTV's Tech Support Hotline can be reached at (478) 245-4042 on June 7.


What technology do I need to participate in the online Annual Conference session?
Members and guests will need an internet-connected device such as a desktop or laptop computer, tablet, or smartphone. You will access the session using a web browser (i.e. the platform you use to get on the Internet, such as Google Chrome, Internet Explorer, Safari, etc.). A webcam is not necessary. Only videos of conference leaders and presenters will be shown during the session. Members of the Annual Conference may speak, ask questions or raise points of order via a chat feature if microphone capabilities are not available. A non-voting live stream option will be available on the conference website for any guests and families who wish to view the sessions. 


Will you provide detailed instructions on the Rules of Order for the conference session and voting process?

The South Georgia Conference follows the Modern Rules of Order,  3rd Edition, American Bar Association for Parliamentary Procedures (see Standing Rule 3.1.1). For easy reference, here is a document that outlines our parliamentary procedures we will adhere to.


Zoom Webinar Conference Guide: Zoom Tips, Voting, "Get Recognized" feature

Also, here is a quick tip sheet for how to be recognized by the presiding officer using the virtual platform. 

You can also visit GNTV's online resource page at gntv.info/zoom. On the day of conference, GNTV's Tech Support Hotline will be open by calling (478)245-4042.


If you missed the training sessions, you can view the training here: 



What if I do not have access to reliable internet service or am not comfortable using technology?
If you do not have access to reliable internet access, please contact your district office and they will help partner you with a nearby church. Two training dates have been set prior to these sessions for individuals to practice voting and become comfortable with the technology: May 27 at 7:00 pm and May 28 at 9:00 am.


What will be included in the agenda for the virtual Annual Conference?
Click here to see the agenda.


Will there be bathroom and lunch breaks included on the agenda?
Yes. We will include scheduled breaks on the agenda. The lunch break is scheduled from 11:30 am - 12:30 pm.


What about Commissioning and Ordination?
In consultation with the Board of Ministry and those being commissioned and ordained, one service will be held in a local church setting with only family and close friends present. The Service of Ordination with Commissioning is set for Sunday, June 6 at 5:00 pm. This service will be live-streamed.


When will we celebrate Retirements and the Service of Remembrance?
Celebrating retirements as a Conference and remembering the saints who have gone before us are treasured times for our Conference. 2021 Retirees will be celebrated on Tuesday, June 1 at 7 pm via a virtual service. We will remember clergy and clergy spouses who passed away this year on June 3 at 7 pm via a virtual service. Afterward, these services will be posted on the conference website to be viewed anytime.


Will there be registration or a registration fee for the Virtual Annual Conference Session?
Registration: Pre-registration is not required for Annual Conference. However, lay and clergy member attendance is recorded in the Conference Journal. Churches must make sure that the elected lay member(s) to Annual Conference is entered into the Church Dashboard. Contact your district office for help using the Church Dashboard.


We understand that something may change with your elected lay member to Annual Conference. If this happens, please contact Meredyth Earnest at meredyth@sgaumc.com. We can make adjustments up until Friday, June 4. After this time, no further voter registration ids will be issued for the June 7 session.

This deadline allows us to prepare for the session and provide all necessary information to our voting platform company in a timely manner.


Registration Fee: The registration fee has been waived for this year’s Annual Conference.


I'm a clergy or lay member of the South Georgia Annual Conference. How do I get voting credentials for the virtual 2021 Clergy Session and/or 2021 Annual Conference Session?
To participate in this year’s Annual Conference as a voting member, both clergy and laity will be required to have an individual voter identification (voter id) number. In order to receive the voter id, a unique, personal email address must be on record in the conference database. Churches are responsible for updating elected lay member's email addresses through the Church Dashboard. Clergy can update their email address by emailing their district office or Meredyth Earnest at meredyth@sgaumc.com


Note that for security purposes, only the email address in the database can be used to issue voting credentials. Voting credentials, along with the link to participate in the session(s), will be emailed the week of the meeting.


Who is eligible to vote as a clergy member of the Annual Conference?
Clergy Session (June 1): The Book of Discipline stipulates that only Full Clergy Members (active or retired Elders and Deacons) and Lay Members of the Board of Ordained Ministry may vote on the conference relations of clergy, which is the normal business of the clergy session. All clergy members may attend the session, but only those stated above will have a vote. Local pastors and Associate Members will be able to vote on the election of the Chair of the Fellowship of Local Pastors and Associate Members.


Annual Conference Session (June 7): Clergy members who are eligible to vote on the business matters of the annual conference are defined as: Full Elders, Full Deacons, Associate Members, Provisional Elders, Provisional Deacons, Retired Elders, Retired Deacons, Retired Associate Members, Retired Provisional Members (who retired before 2013), and Full-time, Part-time, and Retired Local Pastors who are under appointment at the time of the 2021 Annual Conference session. These will include those who will have been recently received on June 1 into any of the new clergy relationships listed above.


What if the lay member to Annual Conference for my charge has changed
If you have a change in the lay member to Annual Conference, please contact Meredyth Earnest, Conference Registrar, at meredyth@sgaumc.com


Will there be a Book of Recommendations and Reports this year?
Yes. Click here to download or order this year's Book of Recommendations and Reports


I have more questions about the Virtual Annual Conference. How do I stay informed?
Regularly check www.sgaumc.org/annualconference where we will post information as it is available. For additional questions, please email meredyth@sgaumc.com or kelly@sgaumc.com.

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